Click here to download the Constitution & Bylaws as a document.
APPROVED: May 21, 2008
We, the members of the National Association of Black Journalists-Chicago Chapter, in pursuit of the full benefit that arises from African-American journalists in current practice uniting for the common purpose of bettering our profession, our professionalism and our profession’s societal role by increasing Black employment in the media; increasing the number of Blacks in managerial positions; encouraging and educating young African-Americans interested in pursuing careers in journalism; monitoring media regarding racial messages; and sensitizing media to racism in its varying degrees, do, hereby, establish, amend and enact this Constitution and Bylaws for the governance of the National Association of Black Journalists-Chicago Chapter and its membership.
Constitution and Bylaws:
Article I. Name and Symbol of the National Association of Black Journalists–Chicago Chapter
Section 1. The full and complete name of the Organization shall be “National Association of Black Journalists-Chicago Chapter.” Reference to the Organization may be abbreviated and referred to as “NABJ-CC” or NABJCC or “NABJ-Chicago Chapter” or “NABJ-Chicago.” The Board of Directors shall adopt rules guiding the use of abbreviations. In this document, “NABJ-CC” or “Organization” shall hereafter be used to refer to the “Association.”
Section 2. The logo of the NABJ-CC shall include the full name of the Association. The logo shall not be used without approval.
Chapter of Vernon Jarrett, NABJ Founding Member
The Official NABJ Chapter
Article II. Purpose of NABJ–CC
Section 1. The purpose of the NABJ-CC shall be to bring about a union of Chicagoland Black journalists in current practice and dedicated to truth and excellence in news gathering and reporting, and equality in the media industry. To accomplish this mission, the Association’s pursuits may include efforts to:
Section 2. NABJ-CC may, after approval by of a majority of its Board of Directors, take positions or act on issues of social or professional concern. NABJ-CC may not endorse or support any candidate for public office.
Article III. Board of Directors and Officers of the Association.
Section 1. Titles of Officers of the Association shall be President, Vice President/Print, Vice President/Broadcast, Vice President/Digital, Vice President of Archives, Secretary, Treasurer and Parliamentarian. The officers comprise the Executive Board of the Board of Directors.
Section 2. The Board of Directors shall consist of the President, Vice President/Print, Vice President/Broadcast, Vice President/Digital, Vice President of Archives, Secretary, Treasurer, Parliamentarian and no less than five nor more than nine At-Large Directors.
Section 4. At the pleasure of the Board of Directors, the Immediate Past President, who maintains good standing in the Association, may serve as ex officio member of the Executive Board. Such service shall be in a non-voting, advisory capacity.
Section 5. The Executive Board shall share responsibility for the day-to-day management of the Association and will be responsible for the development of an annual planning calendar and the scheduling of NABJ-CC events.
Section 6. All candidates for the Board shall be in good standing as of the date of submittal of the Candidate Application. Only persons who are in good standing can serve on the Board of Directors.
Section 7. The Board of Directors shall meet at least once every sixty (60) days.
Section 8. In order to conduct official business, three officers and three at-large Directors must be present at a Board of Directors’ meeting.
Section 9. The Board of Directors shall have the power to set policy within the parameters of the Constitution and Bylaws and the Rules, establish ad hoc committees and pass resolutions. A simple majority of the Board of Directors must approve all such actions. Policies and resolutions must be dated and approved in writing.
Article IV. Duties and Descriptions of Officers.
Section 1. The President shall preside over all Board meetings of NABJ-CC and function as its principal executive officer. The President shall ensure that all resolutions, orders and contracts authorized by the Board of Directors are executed.
Section 2. The President is an ex officio member of every committee and shall also have the power to appoint or remove committee chairs, except as otherwise provided in the Constitution and Bylaws.
Section 3. The Vice President/Broadcast, Vice President/Print, Vice President/Digital and Vice President of Archives shall assist the President in the discharge of the duties outlined in Article IV, Section 2, as assigned by the President. In the absence of the President, the Vice Presidents shall jointly and cooperatively assume the duties of the President. The further duties of the Vice Presidents shall be as follows:
Section 4. The Secretary shall serve as the principal communications officer and shall keep, or cause to be kept, proper minutes of all meetings and shall maintain formal records. The Secretary shall work collaboratively with the Vice President of Archives in pursuit of comprehensive records preservation. The membership shall have appropriate access to minutes of all meetings of the Board of Directors. Reasonable access shall be granted at a time and place determined by the Secretary. The Secretary shall be responsible for providing timely notices of general and annual meetings to the members. Approval by the Board of Directors shall be necessary to release copies of the minutes of the Board of Directors’ meetings.
Section 5. The Treasurer shall serve as the principal financial officer of NABJ-CC. S/he shall be responsible for the maintenance and submission of all financial records of NABJ-CC, the submission of monthly financial reports and an annual financial report to the membership, the deposit of funds authorized to NABJ-CC in an account and/or accounts designated by the Board of Directors and the disbursement of funds of the Association on order from the President and/or the Board.
Article V. Duties and Description of the Parliamentarian.
Section 1. The Parliamentarian shall be a non-voting member of the Executive Board. The Parliamentarian shall be selected from the Association’s membership by the President and approved by the Board of Directors. The Parliamentarian shall be responsible for ensuring compliance of NABJ-CC to its Bylaws and Constitution and Rules, maintaining proper parliamentary procedure and overseeing elections and amendments.
This provision is not to be construed as a restriction on the Parliamentarian in casting ballots on matters before the Association.
periodically consider provisions of or changes to the Constitution and Bylaws and Rules.
Article VI. Eligibility for Office and Term of Office.
Section 1. To be eligible for elected office in the Association, a candidate for an elected Executive or At-Large position on the Board of Directors must be a Full Member in good standing with NABJ-CC and a member in good standing with the National Association of Black Journalists.
Section 2. Each elected Board member is required to remain in good standing, adhering to the professional standards of Full Membership as defined by the Bylaws, maintaining the established standards of conduct for the journalism profession and remain financially current in the payment of local Chapter and NABJ dues.
Section 3. Associate Members, Student Members and General Members shall not be eligible to hold elected office in the Association.
Section 4. A term of office is a two-year period. The full Board of Directors and Ex Officio members shall serve concurrently and in cycles of two-year terms.
*Article VII. Authority of the Directors to Appointment Advisors and the Role of Appointed Advisors.
Section 1. Authority of Board of Directors to Appointment Advisors.
(a) The Board of Directors shall have the authority to appoint an Advisor with a select field of expertise to serve at the pleasure of the Board. Multiple fields of expertise may have a representative Advisor appointed.
Section 2. Role of Appointed Advisors
(a) Each Advisor may attend Board meetings as requested by the Board and shall provide regular advice and counsel to the Board in its consideration of various aspects of the specialty area of his/her expertise. Each Advisor may Chair a committee on behalf of the Board and, as deemed appropriate by the Board, may fully engage with multiple committees providing advice and counsel in the specialty area.
Article VIII. Membership Criteria.
Section 1. All membership applications for Full, Student, Associate or General status will be subject to the review of the Board of Directors or, as its designated Committee. The Board maintains full and final authority to accept or reject any recommendation of the designated Committee regarding a membership application.
Full, Student, Associate and General Members must conduct themselves in a manner appropriate to ethical standards of acceptable professionalism.
Each Full Member is required to be in good standing – which is, with limited exception, to be current in the practice of journalism, meet and maintain the established Standards of Conduct for the journalism profession and remain financially current in the payment of Chapter dues.
Section 2. Full Membership:
Section 4. Associate Membership:
Section 5. Student Membership:
Section 6. General Membership:
Section 7. Disciplinary Actions and Revocation of Membership:
subject to disciplinary action or revocation of membership if judged by the Executive Board to have breached journalistic ethics, misrepresented the Association, engaged in improper conduct or behavior that could injure the good name of the Association, disturb its well-being or hamper it in its good work.
Article IX. Membership Meetings, Powers and Voting.
Section 1. The membership shall assemble at least six times per year at such times and places as may be determined by the Board for the purposes of:
(a) Hearing and acting upon the reports of the President, Treasurer, Secretary and various committees.
(b) Participating in education and professional development forums, seminars and workshops.
(c) Hearing and acting on such business that may be of interest to the membership.
Section 2. Powers.
Article X. Fiscal Year and Membership Dues.
Section 1. The fiscal year of NABJ-CC shall begin on January 1 and end on December 31 of each calendar year.
Section 2. All NABJ-CC members are required to pay dues. The term of a membership is 12 months beginning on the date of payment of dues. The fee amount for annual dues shall be set by periodic resolution of the Board of Directors.
Article XI. Elections.
Section 1. Election of the Board of Directors, including the Executive Board, shall occur at an Annual Meeting. All members of the Board of Directors shall concurrently serve the two-year term of their respective positions.
Section 2. The Board of Directors shall adopt rules governing the Association’s nominating procedure. The Nominating Committee shall oversee all elections and voting procedures on ballot issues.
Section 3. Voting.
c.) Only Full Members in good standing are entitled to cast a vote.
d.) Absentee ballots may be obtained by a formal request to the Parliamentarian. The request shall be made in writing and submitted electronically to the Nominating Committee.
than three days prior to the election. In the event of an electronic submittal of Absentee Ballot, it shall be acceptable only if it is cast from the verifiable and verified e-mail address-of-record for the Full Member who requested the Absentee Ballot.
Article XII. Committees.
Section 1. NABJ-CC shall have standing committees, as follows:
Section 2. Ad hoc committees may be formed at the discretion of the Board Each Ad hoc committee shall be established at the pleasure of the Board and shall expire at a time determined by the Board.
Section 3. Membership to a committee will be open to all categories of NABJ-CC membership. The number of members serving on a committee may be determined by the Committee Chair and the limitation is subject to the approval of the Board of Directors. The Nominating & Bylaws Committee is excepted from Board approval. The Nominating & Bylaws Committee composition requires approval by a voice vote of the Full Membership present at a regular meeting.
Article XIII. Vacancies, removals from office and successions.
Section 1. The President shall appoint a Full Member to fill a vacancy created by the departure, resignation or removal from office of any member of the Board of Directors. The appointment shall be limited to the time remaining in the term of the vacated position. Such appointment requires both the approval of a minimum of four members of the Executive Board and an official notification of the appointment to the general membership.
Section 2. A member of the Board who does not attend three successive, regularly scheduled meetings of the Board may be deemed to have resigned his/her position and such resignation may be accepted by action of the Board.
Section 3. A member of the Board may be removed from his/her position and the Association for dereliction of duty or unethical behavior. A two-thirds majority of the Board vote in favor of removal is required for removal action to succeed.
Section 4. In the event the President is unable to serve, the remaining members of the Executive Board shall have the power to appoint an Acting President. The Acting President may hold office for a period of no more than 12 months. An open election is then required to officially fill the President’s office. The election must take place no more than 12 months from the effective date of the vacancy.
Article XIV. Meetings.
Section 1. Annual Meetings
Section 2. Regular Meetings
Section 3. Special Meetings
Section 4. Limitations in Audio/Video Recording and Broadcast/Publication/Internet Distribution
Advanced permission to record any portion of an NABJ-CC meeting must be requested of and granted by the Executive Board. Upon the granting of such permission, a full and complete copy of the audio and/or visual
recording must be provided to the NABJ-CC Board by the recording party within twelve (12) hours of the conclusion of the meeting. NABJ-CC reserves the right to confiscate any recording made at a Chapter meeting without Board permission and to eject from the meeting any party involved in the recording effort. This provision refers to audio and/or visual recordings and is not intended to limit manual note-taking. The
Executive Board’s permission is activated only upon the requestor’s signed agreement to these terms.
Article XV. Constitutional Amendments and Effective Date.
Section 1. Proposal of Amendments.
Section 2. The Constitution may be amended as follows:
Article XVI. Parliamentary Authority.
Section 1. Robert’s Rules of Order, as revised, shall be used to provide guidance in governing all NABJ-CC meetings and apply to all matters of the
Association not covered by either the NABJ-CC Constitution and
Bylaws or the National Association of Black Journalists’ Constitution.
Article XVII. Procedural and Regulatory Compliance.
Section 1. Upon adoption, the provisions of this Constitution, shall, as necessary, be subject to compliance with applicable Federal and State of Illinois laws and City of Chicago ordinances governing the transaction of NABJ-CC business.
Section 2. NABJ-CC shall conduct its activities as acceptable and in accordance with guidance for non-profit corporations in Section 501 (c)(3) of the United States Internal Revenue Code, as amended, and the rulings and regulations there under.